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Finance & Services

 

The major responsibility of Finance & Services is to support Facilities Management in accomplishing its mission of providing quality and dependable service to the University. In order to provide this support, F&S staff interact closely with their University counterparts General Accounting, Budget, ITS, and Human Resources.

Work Control documents and monitors work orders, administers elevator maintenance contracts and the preventive maintenance program for all the divisions of Facilities Management, monitors and tracks expenses of minor capital projects, and works closely with the Risk Management Department to process insurance claims. The administration of a computerized maintenance management system (TMA), and the training of staff to use the program effectively is an ongoing project for Work Control.

Accounting serves as a resource for other Facilities Management groups and for the campus as a whole. The following is a list of activities and information provided by our Accounting unit.

 

  • Utilities for both UNM generated utilities and allocation of PNM, City Water & Sewer: Contact: Roy Garza, Accountant II, Phone: 277-1067, email: rgarza@unm.edu
  • Automotive services for the UNM fleet: Contact: Frances Salas, Phone: 277-9200, email: fsalas@unm.edu
  • Maintenance billing for all Facilities Management groups
  • Specialty service billing: Contact: David Jones, Financial Analyst, Phone: 277-0023, email: djones7@unm.edu
  • Routine billing reports and special analysis spreadsheets
  • Various - Contact: Frances Salas, Accounting Supervisor, Phone: 277-9200, email: fsalas@unm.edu
  • Requests for purchase orders including coordination of paperwork
  • Electronic receipt of goods purchase through purchase orders
  • Invoice Processing
    • Distribution of invoices to all Facilities Management groups
    • Electronic approvals for payment
    • Tracking and research

Contact:
Deanna O'Dell, Fiscal Service Tech, Phone: 277-1100, email: dodell@unm.edu
Irene Trujillo, Fiscal Service Tech, Phone: 277-1175, email: itrujilo@unm.edu

  • P-card, Banner, and Hyperion help
  • Coordinate uniform invoice payments
  • Facilities Management purchasing processes training

Contact: Frances Salas, Accounting Supervisor, Phone: 277-9200, email: fsalas@unm.edu

  • Daily timekeeping and edits
  • Coordination with UNM Payroll for payments to employees
  • Maintenance of timekeeping database

Contact:
Deanna O'Dell, Fiscal Service Tech, Phone: 277-1100, email: dodell@unm.edu
Irene Trujillo, Fiscal Service Tech, Phone: 277-1175, email: itrujilo@unm.edu

  • Queries, Reports, and Research on Payroll and Timekeeping issues
  • Facilities Management timekeeping and payroll processes training

Contact: Frances Salas, Accounting Supervisor, Phone: 277-9200, email: fsalas@unm.edu

  • Preparation of annual budget Budget revisions

Contact: Frances Salas, Accounting Supervisor, Phone: 277-9200, email: fsalas@unm.edu

  • Reports and analysis regarding budget vs. actual activity

Contact: Frances Salas, Accounting Supervisor, Phone: 277-9200, email: fsalas@unm.edu

  • Routine reporting
  • Exception analysis and correction
  • Transaction corrections as requested 
  • Reallocation of income

Contact: Frances Salas, Accounting Supervisor, Phone: 277-9200, email: fsalas@unm.edu

  • Accounting set up, tracking, and reporting for BR&R and large projects
  • Accounting set up, tracking and reporting for Facilities Management involved insurance claims

Contact: David Jones, Financial Analyst, Phone: 277-0023, email: djones7@unm.edu

  • Coordinate accounting activity for DH Lawrence Ranch
  • Accrual reconciliation
  • Deposits of Facilities Management income on Money Lists

Contact: Frances Salas, Accounting Supervisor, Phone: 277-9200, email: fsalas@unm.edu