Finance & Services
The major responsibility of Finance & Services is to support Facilities Management in accomplishing its mission of providing quality and dependable service to the University. In order to provide this support, F&S staff interact closely with their University counterparts General Accounting, Budget, ITS, and Human Resources.
Work Control documents and monitors work orders, administers elevator maintenance contracts and the preventive maintenance program for all the divisions of Facilities Management, monitors and tracks expenses of minor capital projects, and works closely with the Risk Management Department to process insurance claims. The administration of a computerized maintenance management system (TMA), and the training of staff to use the program effectively is an ongoing project for Work Control.
The office of Human Resources assists Facilities Management managers with job postings, hiring, and the disciplinary process. They conduct the department's New Employee Orientation as well as assist in the University's orientation. The staff is involved in the development of employee training to ensure that every employee receives training commensurate with job assignments. To ensure that documentation is current and accessible, they maintain databases to track training, licenses, and certifications.
The Accounting Section provides the department with its fiscal structure by preparing budgets and monthly status reports. They also process payroll, payable and receivable transactions, and utility charges.
Administration provides professional and reliable administrative support, thereby ensuring that the services provided by Facilities Management continue to successfully meet the needs of the University and the community, while allowing technicians to focus directly on service work. They take care of plant reception, administrative correspondence and filing, internal forms, coordination of department events, and information distribution such as daily mail, the web site, policies and procedures manual, employee handbook, and the annual report.
The ISS IT Department supports the information requirements of the departments within the Institutional Support Services (ISS) division of the University of New Mexico. This is accomplished by ensuring that all users have access to the appropriate information systems when required, and by making technology available to help users find, evaluate, organize, and use information effectively.